Ticketing & Sales
Manage invitation-only guests for exclusive events. Perfect for VIP parties, album releases, private concerts and industry showcases.
Create invitation-only guest lists
Custom access levels for VIP and industry guests
Digital invitations with RSVP tracking
Guest check-in with name search
Plus-one management and tracking
Access detailed documentation, FAQs, step-by-step tutorials, use cases, and customer reviews
Guest List Management is the sophisticated invitation system designed exclusively for event organizers, nightclub operators, and artists hosting VIP events, private album releases, industry showcases, and exclusive parties where access control is paramount. Whether you're managing invitation-only concerts, celebrity after-parties, or exclusive product launches, our guest list system ensures only approved attendees gain entry while maintaining the exclusivity that makes your events desirable. The platform enables you to create digital guest lists with custom access levels, from VIP tables to industry comps to artist plus-ones, with granular control over who gets approved for entry. From RSVP tracking to plus-one management, you maintain complete visibility over your guest count while your door staff validate entries in real-time using name search. Every guest interaction is tracked, from invitation acceptance to actual arrival, giving you accurate attendance forecasting. Industry professionals across entertainment, fashion, and nightlife sectors use Trybe Nest to manage over 100,000 exclusive guest list entries annually, with an average 90% show-up rate for confirmed RSVPs compared to 60% for traditional RSVP systems. The system integrates with your ticketing for hybrid events where some guests pay while others enter via list. Door staff can add last-minute names on-site that sync instantly across all entry points, ensuring VIPs never wait while staff search for approvals.
Guest lists are for invitation-only or complimentary access without payment. Perfect for VIP guests, industry comps, artist friends, and promotional giveaways. You control exactly who gets approved rather than selling tickets to anyone who pays.
Yes! Create tiers like VIP Table Access, General Guest List, Industry Comps, Artist Plus-Ones, and Press/Media. Each tier can have different entry times, access areas, and check-in requirements. Track how many guests you approved per category.
Send digital invitations via email or SMS with RSVP links. Guests click to confirm attendance and provide required info (name, phone, plus-one count). You see real-time RSVP confirmations and can approve or deny requests manually.
Absolutely! Set plus-one limits per guest (e.g., "0", "1", "2", "unlimited"). Some guests get solo entry while VIPs can bring multiple friends. The system enforces limits automatically during RSVP and check-in.
Staff use the mobile app to search by name, phone number, or confirmation code. Guest profile shows instantly with plus-one count, access tier, and notes. Staff mark guests as "arrived" with one tap. System prevents double check-ins automatically.
Door staff can add guests on-the-fly using the mobile app. Enter name, phone, plus-one count, and access tier. New additions sync instantly to all entry points. Perfect for last-minute artist adds or unexpected VIPs who need immediate access.
Yes! Hybrid events work perfectly - some people buy tickets while others enter via guest list. Door staff see both ticket holders and list guests in one unified system. Great for events with VIP comps but general admission tickets for sale.
The check-in system shows exactly how many plus-ones each guest is approved for. Staff can see "Sarah Johnson - 1 plus-one allowed" and prevent her from bringing 3 friends. Real-time enforcement prevents capacity issues.
Yes! Automated reminder emails/SMS send to confirmed RSVPs 24 hours before the event. Include event details, address, parking info, and dress code. Reduces no-shows by 40% compared to events without reminders.
Export complete guest lists to CSV/Excel with names, phone numbers, plus-one counts, and access tiers. Print physical lists as backup. Most venues use the mobile app for real-time digital check-in, but printouts work great for offline backup.
Yes! Post-event reports show RSVP confirmations versus actual arrivals. See no-show rates per access tier (e.g., "VIPs: 95% show rate, General List: 70% show rate"). Use data to improve future guest list strategy and reduce over-inviting.
Create a dedicated access tier called "Artist Guest List" with specific plus-one limits per artist. Artists submit their names in advance. You approve or deny based on capacity. System tracks which artist each guest belongs to for accountability.
1
Set up guest list categories like VIP Tables, General Guest List, Industry Comps, Artist Plus-Ones, and Press/Media. Configure plus-one limits and entry times for each tier. Decide which tiers require approval versus automatic acceptance.
2
Email or SMS invitations to potential guests with RSVP links. Guests confirm attendance and provide required info (name, phone, dietary restrictions, etc.). Track real-time RSVPs and manually approve or deny requests based on capacity and exclusivity requirements.
3
Review RSVP requests and approve guests based on your criteria. Assign access tiers (VIP vs. General), set plus-one limits, and add internal notes for door staff. Export approved lists to share with security and venue team.
4
Door staff use the mobile app to search guests by name or phone. System shows guest details, access tier, and plus-one limit instantly. Tap to mark arrived. System prevents double check-ins and enforces capacity limits automatically.
5
Review attendance reports showing RSVP confirmations versus actual arrivals. Analyze no-show rates per access tier and identify which VIP categories have the best show-up rates. Use insights to optimize future guest list strategies.
VIP Table and Bottle Service Guest Lists
Nightclubs use guest lists to manage VIP table reservations and complimentary entries for influencers, promoters, and regular high-spenders. Control exactly who gets past the velvet rope while tracking promoter guest performance.
Manage VIP table guest lists with bottle service minimums
Track which promoters bring the best guests (high-spend, good behavior)
Set entry time windows for general list versus VIP early access
Prevent overcrowding by capping guest list per night
Door staff validate entries without slowing premium customer flow
Comp tracking shows total value given away versus revenue generated
Album Release and Private Concert Guest Lists
Artists hosting intimate album releases, private showcases, and listening parties use guest lists to control exactly who attends. Manage industry invites, press access, and super-fan exclusivity for events where every attendee matters.
Create exclusive lists for album releases limited to 200-300 attendees
Separate tiers for industry (labels, press) versus super-fans versus friends
Plus-one limits ensure capacity stays manageable for intimate venues
RSVP tracking shows who confirmed so you can adjust capacity
Digital invitations with personalized messages for high-profile guests
No-show analytics help right-size future event invitations
Industry Showcases and Media Events
Event producers managing fashion shows, product launches, and industry showcases use guest lists to control media access, influencer invitations, and VIP client entries. Perfect for events where attendee quality matters more than quantity.
Separate access tiers for Press, Influencers, VIP Clients, and General Industry
Approval workflows for influencer requests (minimum follower requirements)
Custom RSVP forms collecting dietary restrictions, shirt sizes, etc.
Check-in badges automatically labeled with access tier for easy identification
Track which influencers actually showed versus just RSVP'd for swag
Export lists to security teams for VIP protection planning
“We manage 300-400 guest list entries every Friday and Saturday. The mobile check-in is so fast - staff just type a name and tap arrived. Reduced entry line wait from 20 minutes to under 5. The promoter tracking shows us which promoters bring quality guests.”
Alexandra Santos
Nightclub Manager
“Used guest lists for our artist's album release party limited to 250 people. Sent digital invites to industry and super-fans. 230 confirmed RSVPs, 210 actually showed - incredible 91% show rate. Way better than our old RSVP system at 60%.”
Marcus Lee
Artist Manager
“Managed guest list for a fashion show with 400 industry attendees. Created separate tiers for Press (50), Influencers (100), Buyers (150), and VIP Clients (100). Check-in was seamless with staff using iPads. Zero entry issues.”
Nina Rodriguez
Event Producer
“The plus-one management is perfect. We set VIPs at 2 plus-ones, general list at 1, and industry at 0. Door staff enforce limits automatically using the app. No more arguments about "I thought I could bring 5 friends."”
James Carter
Venue Owner
“Love the last-minute add feature. When the artist wants to add friends at 9pm on show night, door staff just type the name and they're in. Syncs to all entry points instantly. Makes the artist happy and us look professional.”
Sophie Chen
Concert Promoter
Ready to transform your events? Take the first step and explore the possibilities today!